Outsource Accounts Receivable Services

A top-rated outsourcing accounts receivable service, perfect for businesses aiming at streamlining the management of their AR process, ensuring a smooth cash flow and minimizing payment delays for enhanced operational focus.

While there are many accounts receivable outsourcing services available, opting for Outsourcing Business Solutions (OBS) can prove to be a strategic move for businesses seeking expert administration of their financial operations. Our dedicated team of specialists excels in efficient collections techniques, credit management, dispute resolution, and optimizing cash flow. By leveraging OBS’s specialized outsource accounts receivable abilities, businesses can benefit from:

  • Improved Cash Flow: Proactive Outsourcing of AR services and procedures reduces payment delays and enhances cash flow management.
  • Cost Savings: Outsourcing to OBS reduces overhead costs, including internal AR personnel, training, software, and infrastructure expenses.
  • Advanced Technology: OBS utilizes cutting-edge software for automated reminders, online payment portals, quick invoice generation, and real-time reporting.
  • Increased Productivity: By outsourcing AR tasks to OBS, internal resources are freed up for key projects, promoting a more efficient work environment.
  • Scalability: OBS adapts AR services to changing business demands, ensuring continuity and adaptation as organizations grow.
  • Focus on Core Competencies: Businesses can concentrate on essential operations while OBS manages the complexities of AR, leading to increased operational effectiveness.
  • Strategic Insights: Thorough reporting and analysis by OBS provide data-driven decisions, enhancing AR processes and financial performance.
  • Improved Customer Relationships: OBS prioritizes customer connections, ensuring rapid responses and resolutions to payment-related concerns.

Outsourcing with OBS not only guarantees effective AR management but also elevates financial efficiency and overall business effectiveness.

outsource accounts receivable services
Top Bookkeeping Company - OBS
Global outsourcing firm index rank 1843 in 2023
Clutch award top BPO company
Best Bookkeeping Company - OBS
Clutch 100 Fastest Growth 2023

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    Security and Data protection

    At OBS, safeguarding your sensitive financial information is paramount. Through these comprehensive security protocols, OBS is committed to maintaining the highest standards of data security and confidentiality. Here are some necessary measures you’ll witness when you choose to outsource accounts receivable with us:

    • Non-disclosure and non-compete agreements are in place for robust data protection.
    • Strict on-floor policies: no paper, no pen, no cell phones, USB cables; biometric access control.
    • Secure data transmission through encrypted platforms: Dropbox (128-bit encryption) and SharePoint.
    • Centralized server storage prioritizes data integrity and enhances overall security.

    Outsourced Accounts Receivable Services

    For businesses trying to innovate and grow, going for outsourced accounts receivable (AR)  services can be a wise decision. This approach enhances efficiency, reduces costs, and enables a sharper focus on core functions. Choosing Outsourcing Business Solutions (OBS) for accounts receivable outsourcing eliminates the need for in-house personnel management, leading to cost reductions in payroll, training, and infrastructure. 

    OBS provides top-tier outsourced accounts receivable services, offering scalability to accommodate seasonal spikes or growth. With dedicated teams and established processes, we efficiently handle invoicing, collections, and payment applications, resulting in faster invoice processing and improved cash flow. At OBS, we leverage sophisticated technology and automation tools, enhancing accuracy, efficiency, and data security.

    • Accounts Receivable Factoring Services
    • Billing Services
    • Invoice Processing
    • Bookkeeping Services
    • Refunds and Settlements
    • Conduct Collection Calls
    • Preparing and sending account statements
    • Preparing accounts receivable reports
    • Applying cash received to customer accounts
    • Accounts Receivable Aging Report Creation
    • Updating accounts receivable
    • Follow-up collection of accounts receivable
    • Creating invoices based on product/service delivery confirmations
    • Updating Invoices
    • Payment Processing
    • Customer Accounts Reconciliation
    • Entering receivable transactions into the accounting system
    • Order to Cash Processing Services
    • Invoice Data Entry
    • AR deductions management services

    Process of Accounts Receivables

    Creating and delivering invoices to clients for items or delivered services is the first step in the AR process. Typical information on invoices includes the description of the goods or services, quantity, unit price, overall amount owed, conditions of payment, and any relevant discounts or late payment fees.

    After creating invoices, clients receive them through a variety of channels, such as email, postal mail, and online billing portals. Effective delivery strategies increase the pace of payment by ensuring that invoices are received on time.

    As payments come in from clients, it’s important to precisely track them and post them to each client’s account. This entails logging the payment amount, applying it to the relevant invoice(s), and revising the balance on the customer’s account as necessary.

    To guarantee the correctness and integrity of the AR records, routine account reconciliation is carried out. This entails identifying any discrepancies or unresolved items by comparing the AR sub-ledger with supporting evidence, such as payment receipts, bank statements, and customer correspondence.

    This process becomes essential when customers don’t pay their bills on time. In order to do this, it is essential to have active communication with customers to remind them of unpaid invoices, work out payment arrangements, settle disagreements, and, if required, step up the collection efforts. Maintaining relationships while guaranteeing prompt payment recovery requires adopting a professional and customer-focused strategy.

    As part of the AR process, reports are created on a regular basis to give information about the overall success of the AR process. Metrics like aging analysis, collection efficiency, days sales outstanding (DSO), and customer-specific AR aging may be included in these reports. It is possible to improve cash flow management by identifying trends, evaluating the success of credit and collection programs, and making well-informed judgments by analyzing these reports.

    To ensure correct cash application, the AR team compares payments with bank deposits after they are posted. By ensuring that money is correctly allocated to each customer account, the AR balances are maintained accurately.

    It’s crucial to keep current and accurate customer information throughout the entire AR process. To support effective communication and successful collection activities, this involves managing client master data, updating contact information, resolving any changes in billing addresses, and assuring data integrity.

    Credit management might, in some circumstances, be a crucial step in the AP process. To reduce the risk of bad debts and credit losses, this entails assessing and establishing credit limits for consumers, determining creditworthiness through credit checks, and monitoring customer payment behaviors.

    To increase effectiveness, decrease errors, and maximize cash flow, the AR process is continuously improved. Implementing automation tools, integrating AR systems with other financial systems, optimizing workflows, and keeping abreast of current best practices in AR management may all be necessary to achieve this.

    Our Software Expertise

    OBS optimizes your Accounts Receivable (AR) with cutting-edge tech. Our state-of-the-art accounting software and automation tools accelerate processes. From online payment portals to real-time reporting, our digital backbone ensures accuracy and efficiency. With expertise in ERP, CRM, Payment Processing, and Data Analytics, we streamline AR tasks, tailoring strategies for effective outcomes.

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    Account Receivables Services for Multiple Industries

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